Supply Chain Administrator - Italian Speaking

Hudson Group is an international retailer and distributor primarily involved in the sport and fashion wear sectors. The Group's head office is in Malta but is also present through offices in Italy, Cyprus, Morocco, Nigeria and Algeria.

Though Hudson Holdings was founded in 2006, the Group's roots reach as far back as 1987 when the first pair of NIKE was sold in Malta.

Role purpose

As a Supply Chain Administrator (Italian Speaking), you will play a crucial role in supporting the smooth and efficient operation of our supply chain. You will be responsible for performing a wide range of administrative tasks, data management, and coordination activities to ensure that our supply chain functions effectively and meets our operational goals.

The key duties and responsibilities of the role are as follows:

• Create and process purchase orders from both Local and Foreign Suppliers
• Ownership of the "Procure to Pay (P2P)" administration process related to direct material.
• Monitoring and adjusting delivery dates according to suppliers' order updates, informing the relevant stakeholders in case of delivery delays
• Manage and Monitor the "Order to Cash (O2C)" administration process for B2B customers.
• Creation and management of all incoming shipments from vendors. Creating all the information required for the warehouse team to manage the inbound shipments and following up on any queries and issues related to each shipment.
• Management and posting of "product receipts" and creation of "invoices" in relation to received goods.
• Liaising with the Stock Controller to mitigate any risk of stock loss and strive for integrity on the ERP.
• Evaluate and gain knowledge of Supplier operations.
• Collaborate with various departments, including Finance, Merch, Logistics, and Warehouse teams.
• Communicate with suppliers, carriers, and internal stakeholders to resolve issues and provide status updates.
• Liaise with the Manager on a regular basis in order to update on any issues that may arise.
• Analyse data sent by suppliers and communicate with our Master Data Team for the creation of such data.
• Assist in inventory control activities, including Transfers, Stock Adjustments, Stock Counts and Reconciliations of our Retail outlets.
• Check to make sure that accurate data has been entered into the database.
• Other operational duties as required.

Core competencies, knowledge, and experience

• Fluent proficiency in verbal and written Italian communication for a fast-paced environment is a must
• Experience in data management is required.
• Prior experience in supply chain, logistics, or an administrative role is a plus.
• Advanced proficiency in MS Excel.
• Strong ability to review and analyze detailed data, providing intelligent recommendations to enhance business operations.
• Excellent communication skills.
• Exceptional organizational abilities.
• A collaborative mindset, working towards a shared goal of ensuring a smooth and profitable supply chain.
• An analytical mindset with strong business acumen.
• Strong problem-solving skills and keen attention to detail.