Project Team Assistant with italian

A Snapshot of Your Day

Provide clerical and administrative support to the Head of Department and Project Team (handling and tracking of project correspondence, coordinates and establishes all travel arrangements, and reconciles travel and expense reports, etc )

How You'll Make an Impact

• Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing, organizing and coordinating meetings and other events
• Office management: procuring/coordinating office equipment (furniture, DP equipment, stationery etc.) communication, documentation, office organization, visitor support, creating orders for further education, seminars, IT equipment
• Collate and process all signature/authorization requests in accordance with signature protocol on behalf of the Project Management and Project Team also attending to customers and visitors (via telephone, handling enquiries in writing etc.)
• Planning, booking and accounting for local and international travel, as well as applying for visas
• Complete timesheets and expense claims on behalf of the Project Management and Project Team, Compilation of monthly performance measurement material and reports, support the project teams with the generation of documentation and correspondence (e.g. reports, risk logs etc.) liaising with other departments
• Processing/support of personnel procedures (hirings, terminations, appointments, signature authorizations, checking of timesheets), also induction new starters into their project team ensuring the HR process

What You Bring

• More than 3 years of professional experience as an employee in the back office, as an assistant or in another comparable position.
• Familiarity, proficiency and confidence with MS 365 Applications (Office and Outlook), software and the use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.
• Able to deal with customers, colleagues and suppliers in a polite and professional manner.
• Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)
• A self-starter who has demonstrated the ability to work under the minimum of supervision
• Ability to adapt to new situations and deliver professional support to other functions in the team.
• Experience of working in a multi cultural environment is a must, also to adapt and overcome cultural differences in a professional manner
• Proficiency in Italian is preferable, mandatory good command of English written and spoken.

About the Team

The Project Entity Team is responsible for the first-class execution and successful implementation of complex projects in all Siemens Energy business units. We build highly qualified expertise across all business units to complete projects as One Siemens Energy. With a strong focus on digitalization and productivity, we deliver projects on time and within budget, while promoting standards for project excellence, best practices and lessons learned !!throughout the organization.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Our Office

Siemens Energy's location in One Cotroceni Park is more than just an office space - it's a hub for a vibrant and thriving community. Nestled in the heart of Bucharest, this urban development is the perfect place to work, surrounded by green spaces, shopping destinations, and everything the city center has to offer. And with the Academia Militara subway station just a 3-minute walk away, getting around the city has never been easier.

Rewards and Benefits

• The opportunity to engage in an exciting environment on challenging projects.
• Strong professional support and working with colleagues around the world.
• Professional development opportunities within the company.
• To be part of a growing function with a dynamic, informal and inspiring working environment in a position that entails a large responsibility.
• Your lunch with SE meal tickets
• Keep your brain fit with our trainings
• Special for books lovers - Bookster
• Stay safe and healthy with our medical subscription
• Think about your future too with Privat Pension Pilon III
• Take care of yourself with our Wellbeing Initiatives

Jobs & Careers: https://jobs.siemens-energy.com/jobs

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