Admin & Tech Specialist (Italian)

Please send your CV in English.

Barcelona Based 🇪🇸

We are looking for outliers, wired differently from the traditional law firm mindset!

Are you the type of employee who thinks outside the box but feels confined in your current role? Do you want to work in a fast-growing, disruptive, startup mindset environment?

Then, continue reading. This is your opportunity.

At Lexidy, we work with passion and purpose! We help expats and entrepreneurs do business and make investments in Europe. We serve them by providing 360-degree assistance for the most important milestones in their lives.

We are a Legal Tech Boutique that's wired differently to simplify our customers' lives. We are sharp, digitally focused and dynamic.

🌍 Location: Lexidy Headquarters in Barcelona - Spain

The Team

You will be part of the Italian team, reporting to the Head of the Italian Office, and also giving support to other areas (Tech Department) of Lexidy. You will be exposed to high-level cases in the fields of Immigration, Real Estate, Global Mobility, Corporate, Tax, and more. As a multifaceted team, our experts can respond to multiple types of questions and provide a comprehensive set of services to our clients.

🎯 Mission

Support the legal team in optimising processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care.

📌 Tasks

• You will act as the bridge between the Product team (50%) and the Italian team, supporting the implementation and continuous improvement of internal processes and initiatives.
• Will be responsible for automating internal processes using tools such as HubSpot, Parallel, Zapier, Notion, and multiple AI Platforms.
• You will acquire the knowledge to identify inefficiencies, propose improvements, and implement new workflows to streamline operations.
• Assist the Legal team (50%) with various processes, including:
• Preparing and submitting documentation to the public administration authorities and clients.
• Conducting follow-ups with legal authorities regarding the status of cases.
• Draft and edit legal documents and forms using advanced technology tools to enhance efficiency and accuracy.
• Assist clients in resolving bureaucratic challenges and navigating complex processes.
• Organise and maintain legal archives and records.
• Advocate for the effective use of technology within the legal team, promoting best practices and tools that enhance productivity and streamline processes.
• Implement, manage, and maintain automation tools to streamline legal and administrative processes, ensuring smooth integration with existing software systems.
• Provide training and technical support to the team on automation tools, and act as the main point of contact for troubleshooting and innovative solutions.

🥳 What's in it for you?

• An open-minded and collaborative organisational culture of enthusiastic lawyers.
• Informal, entrepreneurial and flexible atmosphere in our offices.
• Free coffee, drinks and healthy snacks.
• A Career Development Plan: takes place every six months and is focused solely on you.
• A network of coaches and mentors to boost your leadership skills and personal development.
• Access to learning and development platforms.
• Flexible working with remote options.
• Corporate Erasmus opportunities within our offices around Europe.
• Accountability is one of our favourite words. We strive for autonomous and independent ways of working.
• Growth opportunities, both locally and globally.
• Diversity: no day is the same, and there is never a dull moment.

😊 You have:

• Tech-Savvy Mindset!
• Experience with automation tools
• High logical approach to problem solving
• Basic notions of programming languages and systems logic will be a plus!
• Previous experience in an administrative legal role is a plus.
• A collaborative, flexible, and positive can-do attitude - always willing to learn and help steer the team to work well together. Let's get the job done!
• Passion, energy, and commitment.
• Fluent in English and Italian (C1/C2). Other languages are definitely a plus!
• Excited about and curious about digital tools, process automation and innovation.
• A natural tendency to share knowledge with your colleagues. You will communicate ideas clearly and ensure everyone understands.
• A client-centric approach. You are a true partner and someone who genuinely cares about the people you help. You go out of your way to give them what they need to serve the business.
• You enjoy solving problems. You love taking on complex challenges and finding creative solutions.
• You are motivated and driven. Voluntarily participate in new challenges without waiting to be asked.

🔍 And this would be awesome:

• Entrepreneurial mindset: Lexidy is expanding. We need your business ideas to continue to cross borders.
• Experience in a hyper-growth stage startup.
• Experience with digital tools, such as HubSpot, Zapier, Notion, and AI Agents and Platforms.
• Project management skills, including planning, prioritizing work and meeting deadlines.

We look after our employees by creating a professional and personal development space. All employees are encouraged to be free thinkers and suggest solutions that could benefit the company. We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our client's satisfaction. Lastly, at Lexidy, ties are banned, and it is mandatory to have fun!

At Lexidy inclusion and diversity are essential. We encourage people from all ethnic groups, genders, sexualities, ages, and abilities to apply. We want to hear from you!

Join an exciting challenge! Apply now 🚀