Payroll Coordinator with Italian

Company Description

About Publicis Groupe

Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others.

About Publicis ReSources

Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management.

Job Description

• Working as part of a team in Poland to provide a payroll and advisory services for all of the Agencies based in Italy.
• Working in close contact with Italian SSC HR Payroll team, with Agencies Talent team and external payroll provider.
• Prepare & maintain all necessary reports relating to payroll
• Ensure data on The Payroll System is accurate& up-to-date
• Provide cover during absences
• Audit Controls support & related follow up activities
• Supervising of Payrolls produced by external provider
• Dealing with all aspects of a payroll: Starters, Leavers, tax forms, Pension Membership, Private Medical, Bonus Payments, Overtime Payments, Sick Pay, Maternity Pay, Paternity Pay, and any other anomalies.
• Ensure that all payroll amendments are signed off by the relevant Agency signatory.
• Complete and produce payroll reconciliation.
• Produce all the reports required for the Payroll Manager to check and commit the payroll.
• Produce Pay reconciliation for checking and filing with the payroll.
• Year End Submission
• Monthly reconciliation of Masterdata with payrolls
• Pension funds & TFR data
• Dealing of all aspects of employee's pension funds and TFR assignments
• Ad Hoc Queries
• Answer queries as and when they come in
• Review data for completeness, inconsistencies, enter employee data into payroll system and ensure correctly reflected in the HR system.
• Enter & process termination payments.
• HR Admin
• Maintenance and updating of permanent data for all and new employees for the assigned Agencies.
• Checking all salary changes are approved on HRIS for assigned Agencies.
• Checking approvals for increases and hiring.
• Prepare employee contracts, addendums, certificates of employment, personnel files, certificates for employees.
• Enter data for leaving employees for assigned Agencies.

Holiday maintenance for the Payroll system

Qualifications

• At least 1 years HR/payroll experience
• Bachelor's degree in economics or Human Resources
• Fluent in Italian and English is a must
• Experience in Share Service Centre is desirable
• Experience with Human Resources Informational Systems (SAP preferable) - nice to have

Additional Information

• Employment contract
• Modern office in a business district of Warsaw or Lublin
• Private medical care
• Cofinancing of the MultiSport card
• Cofinancing of leisure time
• Opportunity for professional development
• International cooperation
• Culture of dialogue and openness to initiative
• Friendly working atmosphere
• Work-life balance
• No dress code