Administrative Assistant with Italian (Part-time)

Position: Administrative Assistant with Italian (Part-time contract: 25 hours/week, from 1pm to 6pm)

Location : Barcelona

We will not accept any CVs via agencies.

Tokio Marine HCC

Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, Ireland, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don't even know exist. Our products allow our customers to take on opportunity with confidence.

Just as we invest in our company, we invest in our employees' careers. We provide our employees a collaborative and rewarding environment within which to gain the knowledge, skills, and experience that lead to a rewarding career. In turn, our competitive salaries, attractive benefits, and potential for career growth allow you to take on opportunity with confidence."

About the role:

As an Administrative Assistant based in our Barcelona Office, you will join a dynamic and international team of professionals that focuses on assisting the employees of our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team's business development goals. You will be key in helping to build profitable relationships with brokers and insureds, and your role will fully support and comply with the company's objectives and standards.

Key Responsibilities:

• Arranging business trips through our external travel agency

• Preparing and submitting employees' expense reports

• Covering reception (occasionally)

• Assisting the underwriters of your region in:

• Entering insurance policy details in the policy administrative system

• Reviewing / manually preparing invoices and following up on overdue and incorrect payments

• Creating and maintaining the client's folder

• Maintaining the policy administrative system up to date

• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system

• Participating in optimizing the operational processes as required

Challenges:

• Dealing with a broad spectrum of cognitive tasks in a time-sensitive environment

• Managing multiple policy administrative systems and databases

• Learning many procedures and following them accurately

Skills And Competencies Required:

• Experience in an Administrative position

• Administration-related degree

• Fluent in English. Spanish, Italian

• Word and Excel (expert level)

• Good PC and internet research skills

The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.

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